Elective Programme for International Students

 Elective Training Programme for Foreign Nursing/Midwifery Students Department of Nursing,Faculty of Allied Health Sciences,

University of Ruhuna

How to apply

These are the steps in the procedure

  1. Submit an application to Faculty of Allied Health Sciences, University of Ruhuna (Click here to download the application form)
  2. Approval of your application by the board of Faculty of Allied Health Sciences
  3. Formal acceptance of your application and conveying information to you.
  4. Your payment of $25 to bank account of University of Ruhuna through a bank of your country.
  5. Preparation of your visa application letter and sending it to immigration department, Sri Lanka (done by Department of Nursing, Faculty of Allied Health Sciences, University of Ruhuna).
  6. Offering visa and informing your country’s visa office.
  7. Collection of visa from your embassy in your country (visa will be issued only for one month initially, if you spend more than a month. You will have to apply for extension of visa after your arrival here).
  8. Payment of $50 for each week of training ($200 for 4 weeks).
  9. Obtaining visa extension before present visa is expired.
  10. Total application procedure will take approximately 4 months. Therefore, you are requested to submit the application before 4 months.

Please” fill the required information in the application, attach a recent photograph (.jpg format) and submit together with a supporting letter from your Dean, elective coordinator or a competent authority (.pdf format). Please note that the supporting letter is mandatory to process your application. Any inquiries please email thamudids@ahs.ruh.ac.lk.

Inquire about application

The process of application will take 4-6 weeks. You may inquire about the progress of your application after 6 weeks of submitting the application. When making inquiries about the progress of your application, please provide the following information.

1. Name
2. Date of sending the application
3. The subjects requested
4. The period of the elective training
5. Previous correspondence with us

 Aim of the programme

This program aims to enhance the clinical exposure in Sri Lankan tertiary care hospital settings with valuable exposure to different disciplines for the foreign students who enroll in the Nursing or Midwifery degrees. Our programs also allow foreign students the opportunity to provide care for the Sri Lankan clients who are in the health care institutions with integrity, respect and commitment, and provides a safe and mutually beneficial experience where students can make a meaningful contribution.

This is an excellent way to add work experience to the international students resume and supplement their applications for the future endeavors.

Many students from different regions of the world including United Kingdom, Austria, Netherland, Switzerland and Finland have successfully completed their elective training with this program.

General Information

Admission Eligibility

  • All applicants must be registered students of a recognized medical/nursing school.
  • Applications should be made on the prescribed form together with a supporting letter from Dean/Elective Coordinator or a competent authority of your school.
  • Address the letter to ‘Dean, Faculty of Allied Health Sciences, University of Ruhuna’.  Access the application and follow instructions.
  • Please note that the supporting letter is mandatory to process your application.

 Elective Appointments

  • Apply for elective appointments in any discipline/s within the nursing curriculum.
  • Elective postings are on a weekly basis commencing on a Monday. The exact dates for any particular elective posting should be supplied with the application form.

Fees

Nonrefundable registration fee – 25 USD in order to cover the cost of processing your application and to submit the documents to the relevant offices.

Tuition fee – 50 USD should be payed per week. (Eg: for 4 weeks 50×4 = 200 USD).

Both these payments have to be paid from your country as an online transaction or bank transaction to the University foreign account.

Account details.

A/C Name :  University of Ruhuna NRFC (U.S Dollar)

A/C No: 032-4-021-4- 2780602

Address : Peoples Bank ,Uyanwatta, Matara, Sri Lanka.

Swift  Code :PSBKLKLX

If you decided to extend the duration of the training while you are in Sri Lanka, you will have two options to make payments

  1. University foreign account through your country bank (the same procedure for the first payment)
  2. Payment to the Faculty shroff counter.

Visa

 Entry Visa

  • Please note that you cannot do the elective with tourist visa category. Students are advised to adhere to the visa requirement stipulated by the Department of Immigration and Emigration of Sri Lanka. Based on the current recommendations students should use the following visa categories to enter the country.
  • You are eligible to obtain visa in the ‘Business visa category’ under ‘Short term training programmes’.
  • Obtain Business visa online (short term training programmes) using the Electronic Travel Authorization (ETA) system. Visit (http://www.eta.gov.lk) for more information.
  • Online Entry visa fee -35USD

Visa Extension

  • This Entry visa can be extended up to 05 months to cover the rest of the training period. (However maximum training period is allowed for 16 weeks.) You need to make a payment to Immigration Department for visa extension. Documents needed for the visa extension will be provided by the Faculty.
  • The visa extension has to be arranged by yourself physically presenting for the Department of Immigration and Emigration , Colombo Sri Lanka with the relevant documents provided by the Faculty. You need to initiate this process two week in advance.
  • Extension fee for first 8 weeks -100 USD
  • Second 8 weeks – 200 USD

Documents needed for visa extension

  1. Extension visit visa application (Available in the web site)
  2. One personal colour photograph.
  3. Passport
  4. University recommendation letter for the visa extension.

Booking the return ticket to your country

  • Please be informed that the air ticket of departure from Sri Lanka should be purchased on or before the finishing date of the elective appointment. We may not be able to recommend a longer stay for visa due to the regulations of the Immigration Department, and will not be responsible for such actions.

Registration

  • If your application is accepted by the Faculty, you need to pay USD 25, by bank-to-bank transfer, as a processing fee in order to cover the cost of processing your application.
  • A scanned copy of the payment slip should be e-mailed to us as a proof of the payment. Also, submit the original of the payment slip (with the payment receipt number) to the Dean’s Office on the first day of the arrival to the faculty and bring your passport at the same time to check the category of Visa.
  • Further, the name of the remitter (student) should be sent together with the payment in order to trace payments.

Insurance

  • The students are expected to obtain their own medical, dental and travel insurance. Any minor medical needs will be attended by the University medical staff.

Climate

  • Galle is in the Wet Zone. The climate is tropical and humid. Two monsoons (May/August and October/January) and occasional inter-monsoonal showers bring wet weather. Late December to February is cool at night. Clothing should be light, cotton. An umbrella and raincoat will come useful.

Special Consideration due to COVID-19 condition

  • All students needed to have fully vaccinated prior to their arrival in Sri Lanka and issue us the vaccination proof prior to confirmation.
  • All students will adhere to necessary PCR tests within 72 hours prior to embarkation
  • Please adhere the guideline mentioned in ttps://www.sltda.gov.lk/

Meeting hours

Please contact the Elective student programme handling staff during the given working hours. They will be happy to help you during the office hours (8.00 am to 4.00 pm on weekdays, excluding public holidays).

Library facilities

The students who enroll in the programme can use the library facilities available at the Faculty. They should adhere to the strict guidelines in the library and they are allowed to refer the materials at the library only and no materials would be allowed for lending.

Check list – On arrival

  • Check passport number and photograph.
  • Verify registration to the program.
  • Check duration of visa and the date of visa expiry.
  • Check proof of registration fee (USD 25).
  • Payment for total number of weeks. Check total.
  • If more than 30 days –Need to apply for Visa extension after your arrival to Sri Lanka.
  • Check date of departure ticket

Check list – Visa Extension

  • Properly filled application form with pasted photograph & finger print.
  • Passport and copy of passport bio-data page.
  • Recommendation from Head, Nursing Department/Dean, VC, Higher education.
  • Payment receipt (calculate the end appointment date properly before entering it in the form)

On Arrival – Necessities

  • Passport with appropriate visa.
  • Criminal record or police record obtained
  • University Identity Card.
  • Proof of payment for document processing charges.
  • Payment for total number of weeks of elective.
  • Return ticket
  • Lab coats (uniform) for clinical appointments.

Visa Extension-Necessities

  • Passport.
  • Copy of passport bio-data page.
  • One personal colour photograph.
  • Visa extension application (from Office).
  • Recommendation letter (from Office).

Recreation

  • Galle is a coastal town in southern Sri Lanka famous for its golden sandy beaches with warm and gentle seas. It attracts a large number of tourists during the winter months in Europe usually October to March/April. Scuba diving, wreck diving, surfing and coral reefs with myriads of colourful tropical fish attract many visitors.

Code of Conduct for Elective Students

Clinical Appointments

No student shall make changes to the clinical appointment schedule allocated without the prior permission of the Heads of the Nursing Department.

Attendance and punctuality

Attendance at clinical work should be regular to ensure satisfactory completion of the elective period. Students should obtain prior permission from the clinical teacher concerned before being absent from clinical work. In case prior permission is not obtained, we will not be responsible for any problems which might arise beyond academic related matters.

Dress Code

  • The uniform that the student wear in their countries’ clinical appointments are recommended to wear in this setting as well. Please note that clothing such as shorts, tights, short dresses, vests, tank tops, slippers/flip flops and bright shiny coloured clothes etc are not considered appropriate inside the hospital or University.
  • Long trousers, light coloured short (or long but folded) sleeved shirts and formal shoes are appropriate to ware to the hospital during day time. Students are expected to wear clinical coats inside the hospital
  • Wear the University Identity Card that will be issued to you.

Identity

Student should collect identity card on the first day and wear it all the time. On entering wards, meet the ward staff and introduce yourself. Do not interfere with the routine work in the ward or staff.

Tobacco and alcohol

Hospitals and the Faculty have a strict non-smoking and non-alcohol policy and students should adhere to that. Students should not be under the influence of liquor or have a breath suggestive of recent consumption of alcohol.

Consent for physical examination

It is required to get the consent of either the patient or bystander before physical examination. Do not disturb patient while asleep, having a meal, in pain or in discomfort. While examining a patient of opposite gender, have a person of the same sex to accompany you and this is especially relevant for female patients. Also use screens to protect the privacy of the patient. Respect the cultural norms when exposing patients for physical examination and do not examine patients during the designated visiting hours.

Conduct with the patient

Student should, first, introduce him/herself to the patient. Be courteous, polite and considerate while dealing with patients. Students should not prescribe any treatment or offer any money, tobacco, liquor, drugs or food to patients. Further, students are expected to maintain strict confidentiality with regard to the information gathered from patients.

Hospital records

No clinical records or results of investigations such as ECG’s, radiographs or lab reports should be removed or copied by students. Do not take photographs of patients without permission of patient and clinical teacher.

Hospital equipment

Students should use hospital equipment such as thermometers, BP apparatus and glassware with extreme care. Accidental breakages should be reported to the ward staff, immediately.

“Out of bounds” periods

At times hospitals are made “out of bounds” for clinical students for examination purposes. Elective students need to discuss with clinical teachers about the possibility of continuing clinical work during this period.

Communicable diseases

Students while suffering from communicable diseases should not engage in any clinical work. Consult the Medical officer; designate, if in doubt.

Needle prick Injury / Vaccinations

We advise you to get Hepatitis B vaccination in advance and make sure that protective level of Hep B antibodies has been achieved. We advise you to complete the entire course of active immunization before arriving in Sri Lanka. Further, we have an accepted protocol to manage accidental needle prick injuries. This includes investigations and prophylactic vaccinations based on the situation. Elective students, however, will have to bear the cost of investigations and vaccines.

Elective Appointment

Thank you for showing an interest in learning in this region. You are welcome to do your elective appointment in the Department of Nursing, Faculty of Allied Health Sciences, University of Ruhuna, located in Galle. We offer elective appointments in the following subjects.

  •  Clinical subjects:
  • Internal Medicine
  • General Surgery
  • Obstetrics & Gynaecology
  • Midwifery
  • Paediatrics
  • Psychiatry
  • Rheumatology and rehabilitation/physiotherapy
  • Orthopaedics
  • Emergency care

After arrival

When you arrive in Galle, you should first report to the Dean’s office located in the main administrative building. We expect you to report to the Dean’s office around 8.30 am on a weekday. A secretary will attend to the initial paperwork. This process may take 1-2 hours and once the documents are completed, you will be directed to meet the Head of the Department to begin your training.

Accommodation

You can find your own accommodation according to your preference online in hotels and guest houses at Karapitiya and Galle. If you need our help, please let us know your needs.

Completion of training

Upon the completion of training, a certificate will be issued. Furthermore, the students will be monitored during the program, to evaluate their competencies by the staff of the Department of Nursing and Staff of the relevant unit to provide evidence regarding the training that is required by the student’s university.